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Your Step-by-Step Guide to Communicating Your Resignation
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Congratulations on your offer and next step in your career!! While this is an exciting time for you, keep in mind that your current employer will be disappointed to hear the news of your departure. How you communicate your resignation can make a big difference in maintaining professional and positive relationships going forward.


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It is important to maintain a professional tone and confident composure while communicating your news. Below, Laura Wildman, president and owner of Corps Team Kansas City, offers a step-by-step guide to communicating your resignation.

Write out your official resignation first. Writing it out will give you time to select your words and visualize the conversation. We provide tips and examples here.

Do not delay the conversation. Waiting only creates more stress for everyone involved. Unless you have a significant bonus or payout in question, give your ‘notice of resignation’ the first day you have made your decision. Once you get it over with you will feel much better and be more clearly focused.

Provide at least two weeks’ notice. Give your current employer time to start the replacement process and help by providing the input on the qualities they may want to consider. Use this time to organize your work and make sure you leave things in the best possible order for the team.

Provide notice to your supervisor before contacting HR. Give your supervisor the professional courtesy of telling him/her first. It can be embarrassing for them to find out via HR channels.

Your conversation may go something like this:

“Do you have a moment as I need to discuss something with you? I’ve been made an exceptional offer by another company, and I’ve accepted it. I have given this opportunity a lot of thought. As much as I’d like to stay here and advance, we feel the new opportunity is in our best long-term interest. I deeply appreciate all you and the (company) have done for me here. Your support and leadership has helped me achieve this next step in my career, and I thank you for that. I hope I can leave with your good wishes. You’ve been a friend as well as a supervisor. I will email you my official resignation notification which includes my last day as August 15th.”

Keep it to the point. Keep your resignation news factual and focused on just your decision, rather than the reasons why or as a time to share negative feedback. You may get time to share feedback in an exit interview.

Outline a transition plan. Share what you will do in the following weeks to effectively transition and document your work. Ask your supervisor what else would be helpful.

Never consider a counteroffer. Counteroffers rarely work out for the employee or the employer. Some companies have strict policies against counteroffers, but in today’s economy, it is less expensive to try to keep you than replace you. Companies are giving large increases or stay bonuses to keep individuals on board. Don’t be flattered or persuaded by a counter offer, as they are in the employer’s best interest, not yours.

Effectively preparing your message both in written and verbal form will help you with the delivery, and quickly move past, what can be a difficult conversation, and on to your next chapter in your career.

CorpsTeam-Looking for an exciting new employment opportunity

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