Writing Your Resignation Letter: Tips You Need to Know

One of the most important steps in resignation process. Writing your resignation letter. Why, you ask?

  • You will want the paper trail for your employment record.
  • Writing one gives you the time to effectively prepare what you wish to communicate.
  • It reinforces the fact that you are really leaving and not simply suggesting in order to negotiate your position.
  • Have the conversation first with your immediate supervisor and then immediately follow up with the written notice.

Resignation Letter

Presentation matters. Just as you would for a resume; your letter should be typed. Do not hand write this. This is part of your professional reputation.

What should you include in your resignation letter?

  • Address the letter to your immediate supervisor or HR leader.
  • Keep it clear, concise to the point…and positive. Don’t resign on negative terms!
  • Include the date of notice and date of your last day.
  • Express thanks.

Here are a few sample letters to get you started:



Supervisor Name

Company Name

Street Address

City, State Zip


Dear [Name],

I want to take this time to thank you for the professional relationship and leadership you have provided during my tenure here. I have thoroughly enjoyed working with you and the culture provided by you and the company.

I have accepted a new position with another company.  My last day of employment with (Company name) will be Friday, April 15, 2016.  My decision to leave is final.  I appreciate all that you have done for me in the past, and hope that we can maintain a professional relationship in the future.



Dear [First Name],

Please accept this letter as my official notice of resignation. I value the work we have accomplished together at [Company name]. I have now made a commitment to another organization, and plan to begin with them later this month.  My last day with [Company name] will be [day, date].

Please know that it is my intention to wrap up and transition as much as possible in the next two weeks to make my departure as smooth as possible.  I am eager to leave on the most positive note possible.  If you have any suggestions on how I can best support you and the company during these final weeks, please let me know.




I want to thank you for all you have done for me here at [Company].  It’s been a pleasure working with you, and representing the company as a [job title].  I have accepted an offer with another company and this note serves as my official notice.  My last day will be [date].  This decision has nothing to do with the exceptional opportunity you have provided me.  You and the Company have been great to work with, and I genuinely appreciate all your support.  I wish [Company] continued success, and I want to thank you for allowing me to be a part of your team.  Please let me know how I can best support you with a smooth transition.


Leave a Reply

Your email address will not be published. Required fields are marked *