How to Create a Smooth Transition to a Hybrid Workplace

A hybrid setup lets employees set their hours, work onsite part of the week, and have the option to work remotely the rest of the week. Many companies are creating this type of work environment due to the lasting effects of the coronavirus pandemic. Staff can spend time collaborating and socializing in person while being productive either in the office or at home. Because most employees prefer this setup, your company may be implementing it. If so, you might need some help getting started.

Follow these best practices to move to a hybrid work environment.

Understand Employee Needs  

Talk with staff members about what they need to perform their work. If they have been working remotely during COVID-19, they likely have the tools and technology needed to complete their tasks. However, it typically is easier to conduct meetings and collaborate in person than through videoconferencing. This is why you may need to set a range of times to begin and end work on the days employees are in the office. Then, individuals and teams can participate in meetings and work on projects face-to-face.

Clarify Expectations

Make sure employees understand exactly what is expected of them. This includes the days and times to be in the office, projects to work on, and how productivity and success will be measured. Also, share how each employee’s contributions align with company goals. Staff wants to know that their efforts produce the desired results and have a positive impact on the organization.

Prioritize Communication

A high level of written and verbal communication is needed for a hybrid work environment. For instance, employees need to be regularly informed about company news and how it may impact them. This is especially important if jobs may be affected. Privately speak with the staff members about their situation, sources of support, and next steps. Also, make sure colleagues and coworkers are using the necessary technology to share files and information, provide updates, collaborate, and socialize. Cohesion is especially important when employees are not always in the office.

Request Feedback

Regularly talk with staff members about how the hybrid work environment is working for them. Find out what they like best and what can be improved. Pay special attention to how the setup affects employees’ well-being, motivation, engagement, collaboration, and productivity. These are the biggest areas that staff tend to struggle in. Consider emailing a short survey to encourage responses for those who wish to anonymously provide input.

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